Privacy Policy

Who we are

Our website address is: https://sommerhaus.gallery.

Effective Date: September 1, 2025

At Sommer Haus Gallery, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect, how we use it, and the choices you have.

Information We Collect

We may collect the following types of information when you interact with Sommer Haus Gallery:

  • Newsletter Subscribers: your name, email address, and any preferences you provide.
  • Artist Applications: information you submit as part of applying for open calls, group shows, or solo exhibitions, including your contact details, biography, artist statement, and images of your artwork.
  • Artist Information for Exhibitions: details required to prepare your exhibition page, such as artwork titles, descriptions, media, dimensions, and optional supporting materials.
  • Comments: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

How We Use Your Information

We use the information you provide only to:

  • Send you updates about exhibitions, calls for art, and related opportunities.
  • Review and process artist applications.
  • Create, present, and promote exhibitions featuring your work.
  • Communicate with you about services, deadlines, and exhibition logistics.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Our Commitment to Privacy

Access to your data is limited to authorized members of the Sommer Haus Gallery team.

We do not share, sell, or trade your personal information with any third parties. Ever.

Information is used solely for the purpose of operating Sommer Haus Gallery and supporting participating artists.

How long we retain your data

Data Retention and Deletion

All artist data and images are removed from our website once the exhibition has closed.

Once we delete your personal information, we will remove it from our active systems. This does not include any data we are obliged to keep for administrative, legal, or security purposes. Also, please note that:

  • Residual copies may remain in backup files or caches for a limited time.
  • Content distributed through our hosting provider, content delivery network (CDN), or search engines may persist until those systems refresh.

We cannot control how long external services (such as search engines) may retain cached or indexed copies, but we will ensure your information is removed from our systems as quickly as possible.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Suggested text: Visitor comments may be checked through an automated spam detection service.

Data Security

We take reasonable measures to protect your information from unauthorized access, alteration, or disclosure. While no system is completely secure, we are committed to maintaining strong safeguards.

Your Choices

  • You can unsubscribe from our newsletter at any time by clicking the “unsubscribe” link in the footer of any email.
  • If you wish to update, correct, or delete any personal information we hold about you, please contact us directly at contact@sommerhaus.gallery.

Updates to This Policy

We may update this Privacy Policy from time to time. When we make changes, the revised policy will be posted on this page with the updated effective date.

Contact Us

If you have any questions about this Privacy Policy or how your information is used, please contact us at:
Sommer Haus Gallery
PO Box 168 Wellborn TX 77881

979.399.2787